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RULES OF MEMBERSHIP
Rules of Membership
CLUB RULES AND CONSTITUTION
The Club shall be called the PORTSMOUTH GOLF CLUB (the Club).
The object of the Club shall be the encouragement of interest in the Game of Golf on the Portsmouth Golf Course, Crookhorn Lane, to promote competitions and organise social functions for the members.
The Club shall:
3.1 Abide by the Rules of golf as laid down from time to time by the Royal and Ancient Golf Club of St. Andrews.
3.2 Abide by the Rules of amateur status as laid down from time to time by the Royal and Ancient Golf Club of St. Andrews.
3.3 Comply with the Regulations and Rules of the Standard Scratch Score and Handicapping Scheme 1983 and any conditions imposed on the Scheme by the Council of the National Golf Unions or any amendment or re-enactment thereof from time to time in force.
3.4 Abide by the Rules of the Hampshire Isle of Wight and Channel Islands Golf Union (the Union) from time to time in force.
3.5 Pay to the Union on the 1st January in every year such annual subscription, as the Union shall require from time to time. Such subscription shall be paid per head of playing Members on the Register of the Club as at the date of the Annual General Meeting (as hereinafter defined) of the Club.
3.6 Pay to the Union on the 1st January in every year such subscription as may be laid down for the time being by England Golf whether charged per head of playing Members or in any other manner.
3.7 Use its best endeavours to obtain from Glendale Golf an Undertaking to grant to the Union free of charge the facilities of the Course at reasonable intervals in accordance with the Union practice from time to time.
3.8 Grant to the Union free of charge such facilities as the Club may control at The Fairways Pavilion Crookhorn Lane Purbrook Hants at reasonable intervals in any year.
The Club shall be constituted of - Members, Honorary Members, Life Members, Temporary Members and Junior Members under the age of 18 years.
The Lord Mayor of the City of Portsmouth shall be invited to accept the Office of President of the Portsmouth Golf Club for the duration of his office.
The management of the Club shall be vested in the Committee who shall have full power in respect of the general conduct of the Club, the finances of the Club and the drawing up of contracts. The Committee shall consist of
1. the duly elected Officers, one lady Member nominated by the Ladies Annual General Meeting, one Veteran nominated by the Veterans Annual General Meeting, the Junior Leader, the immediate past captain and
2. Five Full Members.
The Committee shall meet once every three months.
7.1 CLUB CAPTAIN
The Club Captain shall be elected at the Annual General Meeting by the Members present.
7.2 CLUB VICE-CAPTAIN
The Club Vice-Captain shall be elected at the Annual General Meeting by the Members present.
7.3 CAPTAIN - LADIES SECTION
The Captain of the Ladies Section shall be selected by the Ladies at their Annual Meeting and confirmed at the Annual General Meeting of the Club.
7.4 CAPTAIN - VETERANS SECTION
The Captain of the Veterans Section shall be selected by the Veterans at their Annual Meeting and confirmed at the Annual General Meeting of the Club.
7.5 COMPETITION SECRETARY (MEN)
The Competition Secretary (Men) shall be elected at the Annual General Meeting by the Members present or in default by the Committee and shall hold office for one year.
The Treasurer shall be elected at the Annual General Meeting by the Members present or in default by the Committee and shall hold office for one year. His terms of reference shall be decided by the committee. The Treasurer and the Secretary may be one and the same person.
7.7 HONORARY SOLICITOR
The Honorary Solicitor shall be elected annually at the Annual General Meeting by the Members present.
7.8 ELECTION OF COMMITTEE
Five Full Members shall serve on the Committee together with the elected Officers. Members so elected shall serve for three years after which period they shall resign but be eligible for re-election.
Any Full Member of the Club shall be eligible for election as an Officer or to serve on the committee on being nominated and seconded in writing by Two Full Members of the Club, such variation to be countersigned by the candidate consenting to serve if elected. The name of Members nominated for Officers or the Committee shall be entered on the sheet provided for such purposes and such sheet shall be available for a minimum period of three weeks before the Annual General Meeting. Nominations shall close Seven Clear Days before the day of the Annual General Meeting, the nominee having previously given his consent.
If there are more candidates than vacancies to be filled, ballot forms shall be provided with the candidates names entered thereon and Members present shall select names sufficient only to fill the vacancies. In the event of an equal number of votes being cast, the immediate Past Captain, the Captain and the Vice-Captain shall each cast a second vote and the candidate receiving the majority of votes so cast shall be elected.
The Committee shall be empowered to fill a vacancy or vacancies arising for any reason. Any Member or Members appointed to fill a vacancy shall serve until the next Annual General Meeting, when he shall retire. The candidate receiving the greatest number of votes shall be allocated the vacancy available for the greatest period of time and thereafter pro rata.
Under this rule a ballot must be taken when the nominations are equal to or exceed the vacancies.
The Committee shall have power to co-opt Members to the full Committee at their discretion, but only in special circumstances shall other than Full Members be co-opted and such co-opted Members shall not have voting powers.
7.10 CHAIRMAN OF COMMITTEE
The Chairman of the Committee shall be elected at the Annual General Meeting and shall serve for a period of three years. In default the Committee shall appoint a Chairman from their number to serve until the next Annual General Meeting. In the absence of the Chairman of Committee for whatsoever reason, the Committee shall appoint a Chairman for that Meeting.
8.1 All property of the Club whether real or personal shall be vested in the Trustees and shall be held by them upon Trust for the Club and for furthering the objects of the Club as provided by Rule 1 of these Rules. If at any General Meeting a Resolution for the dissolution and distribution of the Club funds shall be passed by a majority of the Members present and at a Special General Meeting held not less than six weeks thereafter (of which not less than four weeks written Notice shall have been given to each Member and at which not less than one half of the Members shall be present) that Resolution shall be confirmed by a Resolution passed by a majority of two thirds of the Members present and entitled to vote thereat, the Committee shall thereupon or at such future date as shall be specified in such Resolution proceed to realise the property of the Club. After discharge of all liabilities the Trustees shall hold the balance of the monies raised upon trust to divide the same in accordance with the distribution provision set out in the said Resolution.
8.2 The Trustees shall have power, subject to authorisation by a two thirds majority vote at a General Meeting or Special General Meeting, to mortgage or charge the premises and other property of the Club for the purpose of raising such monies as may be required to carry on the Club for the benefit and convenience of the Members.
Every Trustee shall be entitled to be indemnified by the Club from and against all liability, costs, damages, claims and demands incurred or suffered by him arising out of and in connection with anything done by him bona fide as such Trustee of the Club or at the request of and in accordance with a Resolution of the Committee and the Trustees shall be authorised to charge the assets of the Club in their hands to satisfy any such liability. If the assets of the Club be insufficient for the purpose aforesaid then a special subscription shall be raised from and become payable by those persons who shall at the time such indemnity is invoked be Members of the Club who shall contribute thereto such amounts as shall be determined by Resolution of the Committee.
8.3 The Trustees shall be appointed by the Officers and confirmed at a General or Special Meeting by a majority of the Members present and entitled to vote thereat, and shall remain in office for a period of three years after which period he may be re-elected.
9. FINANCE SUB-COMMITTEE
The Finance Sub-Committee shall have such powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing, the Finance Sub-Committee shall have control and monitor all aspects of the Club’s finances including the review of annual subscriptions and entry fees, reviewing and approving budgets produced by other Sub-Committee’s with power to amend or reject the same as the occasion requires collecting in and if necessary suing for monies due to the Club, payment of all accounts due by the Club and maintaining a true and proper account of the finances and administration of the Club, the preparation of Annual Accounts and Balance Sheets and laying the same before the Annual General Meeting together with a statement showing the financial position of the Club duly audited and preparation and updating if necessary of cashflow projections. The Finance Sub-Committee shall consist of:-
1. The Chairman.
2. The Immediate Past-Captain.
3. The Treasurer.
4. The Secretary.
The Finance Sub-Committee shall have power to co-opt two additional Members as occasion requires, one of whom shall be a Member of the Committee, and shall elect a Chairman from one of their number if required.
9.1 THE GOLF SUB-COMMITTEE
The Golf Sub-Committee shall have powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing the Golf Sub-Committee shall be responsible for the playing of all competitions, including qualifying competitions, as specified by the Council of National Golf Unions from time to time; preparing Fixture Lists and making Bye-Laws and Local Rules for competitions and matches or for any purpose for the well being of the club; awarding of Handicap; admission of Members and regulation of the Standard Scratch Score of the Course in accordance with the Rules of the Council of National Golf Unions from time to time. The Golf Sub-Committee shall consist of:-
1. The Club Captain.
2. The Club Vice-Captain.
3. The Competition Secretary.
4. The Captain of the Ladies Section.
5. The Captain of the Veterans Section.
6. The Junior Leader
The Golf Sub-Committee shall have power to co-opt three additional Members as occasion requires, one of whom shall be a Member of the Committee and one of whom could be the Professional and shall elect a Chairman from one of their number as occasion requires.
9.2 SOCIAL SUB-COMMITTEE
The Social Sub-Committee shall have such powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing the Social Sub-Committee shall have control and responsibility for the arrangements and organisation of all social events of the Club and for catering facilities as required. The Social Sub-Committee shall consist of:-
1. The Club Captain.
2. The Club Vice-Captain.
3. A Lady nominated by the Ladies Section.
4. The Junior Leader
The Social Sub-Committee shall have power to co-opt two additional Members as occasion requires, one of whom shall be a Member of the Committee and shall elect a Chairman from one of their number as occasion requires.
9.3 COMPLAINTS SUB-COMMITTEE
The Complaints Sub-Committee shall have such powers as the Committee may from time to time determine and in particular the powers, rights and duties set out in Rule 22. The Complaints Sub-Committee shall consist of three or more of the following:-
1. The Club Captain.
2. The Club Vice-Captain.
3. The Immediate Past-Captain.
The Complaints Sub-Committee shall have power to co-opt two other Members who may or may not be Members of the Committee. The Complaints Sub-Committee shall elect a Chairman from one of their number as occasion requires.
All the Sub-Committees’ referred to above shall meet once a month or more often if necessary.
10. MEMBERS – ELECTION OF
A candidate for membership must be proposed and seconded by two MEMBERS of the Club, both of whom must be personally acquainted with him or her and responsible for his or her eligibility. A Proposal Form provided for the purpose shall be completed by the Proposer and Seconder, stating clearly whether the Application is for Full, Temporary, Honorary or Junior Membership and forwarded to the Secretary.
A candidate shall be required to attend a New Members meeting, as notified in writing by the Secretary, before his or her Membership of Portsmouth Golf Club can be confirmed. A candidate shall be required to pay their Entrance Fee and Subscription within 30 days of attending such meeting.
11. HONORARY MEMBERS
The President shall become Honorary Member and shall have full voting powers.
The Golf Professional appointed by the Glendale Golf may become an Honorary Member of the Club and may be co-opted to serve on the Committee.
The committee may recommend any other person for election at the Annual General Meeting as an Honorary Member of the Club. On election the Honorary Member shall pay no subscription.
12. LIFE MEMBERS
Life membership may be offered to any Lady or Gentleman member who has rendered special service to the Club. Such Life Membership must be approved at a General Meeting of the members and passed by a two-thirds majority of those present. A Life Member shall have full voting powers.
The Committee must receive nominations for Life Membership at least 28 days prior to the date set for the Annual General Meeting, duly proposed and seconded.
13. TEMPORARY MEMBERS
Visitors who do not reside within twenty-five miles of the City of Portsmouth shall be eligible for Temporary Membership of the Club on being introduced by two members. Members of recognised Golf Clubs may be admitted to Temporary membership on production of Certificate of membership from the Secretary of their Club.
One month in any calendar year shall be the maximum period of Temporary Membership, but such period shall count towards full membership in the event of such Temporary Member being elected a Full Member. The names of Temporary Members shall be recorded in a book provided for the purpose.
Subscriptions shall be payable in advance and will be renewable on the 1st April in each year without demand direct to the Secretary or by Bankers Order to the credit of the Club account. A list of members in arrears shall be posted on a Club notice board on the 15th May in each year. Any member whose subscription is unpaid by the 15th May in any year shall cease to exercise any of the privileges of membership. The Management Committee may terminate the membership of any member whose subscription is unpaid on the 30th June in any year or may allow the membership to be continued subject to such restrictions or conditions as the Management Committee consider appropriate.
The current rate of Subscriptions shall be displayed at all times on the Club Notice Board.
Categories of Membership shall be: -
Juniors up to and including the age of 17 may be elected to the Junior Section of the Club. They will be subject to both the Club and Junior Section Rules. Upon reaching the age of 18 they shall apply for full Membership of the Club, and if elected, the entrance fee shall be paid. Junior Members shall not have a vote at the Annual General Meeting.
Membership may be offered to a person receiving full time education, who are not more than 30 years old and who are not normally resident in this area. They will pay a reduced entry fee at the time of joining and 50% of the annual subscription. The student member shall submit evidence of receiving full time education to the Secretary on January 1st each year or at the time of joining or renewal. Should they transfer to full membership, they will be liable for the balance of the entry fee as it then applies and will pay full annual subscriptions from the next renewal date.
Full Members – Members over 65 shall pay a pro rata amount of the Full Subscription
Junior Members shall pay a pro rata amount of the Full Subscription
All Members shall pay the statutory Affiliation Fees as laid down by the relevant authorities, in addition to the Club Subscriptions.
Temporary Membership - As decided by the Management Committee from time to time. Currently £5.00 and not exceeding four weeks in total in any calendar year
14.1 ENTRANCE FEES:
(a) Entrance Fees shall be laid down by the Committee and ratified by Annual General Meeting or Extraordinary General Meeting.
(b) Temporary Membership fees shall be paid in advance on admission.
(c) A member having paid his or her subscription, irrespective of class of membership shall be deemed to have submitted himself or herself to the Rules of the Club, a copy of which shall be available on election. Membership may be renewed on the 1st April each year by the payment of the appropriate Subscription due.
15. GOODS AND SERVICES
No Officer, Shadow Officer, Member of the Committee or of the Sub-Committees’ nor anyone connected with them shall be paid a salary calculated by reference to the profits of the Club or its gross income.
The Club shall not purchase goods or services from anyone who is or was:-
• An Officer or Shadow Officer of the Club, or
• acting as an intermediary between the Club and the Officer or Shadow Officer, or
• connected with such person or persons.
Visiting Teams for matches authorised by the Committee shall be the guests of the Club on the day of the match.
17.A DUTIES OF SECRETARY
The Secretary shall be appointed by the Committee and shall be responsible for all books, documents and records of the Club. He shall keep full and accurate records of Meetings, Proceedings and Club Competitions. He shall post the Notice of Annual General Meeting on the Club Notice Board, together with the Annual Statement of Accounts and Balance Sheet. An abridged version of the Accounts shall be posted to each member of the Club. He shall be responsible for the various items contained written in his Contract of Service and job description as amended from time to time.
17.B DUTIES OF TREASURER
The Treasurer shall be responsible for all financial aspects of the Club. He shall keep the Accounts of the Club and properly account for all monies received and paid by him on behalf of the Club, including Club Competitions. He shall prepare the Annual Statement of Accounts and Balance Sheet to the last day of December in each year and submit them to the Club Auditors for approval. He shall deliver them to the Secretary as soon as possible after Audit to enable them to be posted to all members. The members present at the Annual General Meeting in respect of the previously completed year may grant an honorarium to the Hon. Treasurer.
18. GENERAL MEETINGS
The Annual General Meeting shall be held as soon as possible after the 1st January of each year and in any case before the Sunday nearest to the last day of February.
An Extraordinary General Meeting may be called by the Committee whenever they see fit and they shall be bound to do so on receiving a requisition signed by twenty members of the Club. The notice calling such a meeting shall state the purpose for which such meeting is being called.
Fourteen days notice of every Annual General Meeting or Extraordinary General Meeting so convened shall be sent in writing to each member at his or her last registered address.
At any General Meeting Twenty members must be present to form a quorum and the voting shall be taken in such manner as the Chairman may direct. At every General Meeting the Chairman may vote and in the case of equality of votes, shall have the casting vote to maintain the status quo.
A Chairman shall be elected by the members present at each General Meeting.
A Member entitled to vote at a General Meeting may vote either in person or by proxy. A proxy shall be appointed in writing under the hand of the appointee. The instrument appointing the proxy shall be delivered to the Secretary not later than 7 days before the date of the General Meeting at which the person named in such instrument proposes to vote.
19.1 Any Instrument appointing the proxy shall be in the following form:-
PORTSMOUTH GOLF CLUB
I, of appoint of or failing him of as my proxy to vote in my name and on my behalf at the Annual/Extraordinary General Meeting of the Club to be held on the day of 20 and at any adjournment.
Dated this day of 20
20. CESSATION OF MEMBERSHIP
If any member fails to pay his/her subscription by the 15th May after it has become due, notice-calling attention thereto shall be sent to the last registered address and if the amount due is not paid by the end of June his/her membership shall cease. In extenuating circumstances, the management committee has the discretion to consider late applications for renewal of membership.
21. ALTERATION OF RULES
Save as in these Rules provided, no rule shall be made, repealed or altered except by a two-thirds majority of the members present at an Annual General Meeting or any Extraordinary General Meeting specially convened for this purpose.
Twenty-one days notice of the intention to propose any alteration to a rule, a new rule or to repeal a rule, with the effect thereof shall be given in writing to the Secretary, who shall, fourteen days previous to the date of such meeting to consider the proposition, post a notice of such proposal to every member of the Club at his/her last registered address and in addition affix to the Club Notice Board a copy of such notice.
If at any General Meeting a Resolution for the dissolution and distribution of the Club funds shall be passed by a majority of the Members present and at a Special General Meeting held not less than six weeks thereafter (of which not less than 4 weeks written notice shall have been given to each Member and at which not less than one half of the Members shall be present) that Resolution shall be confirmed by a Resolution passed by a majority of two thirds of the Members present and entitled to vote thereon, the Committee shall thereupon or at such future date as shall be specified in such Resolution proceed to realise the property of the Club. After the discharge of all liabilities the Trustees shall hold the balance of the monies raised upon trust to divide the same in accordance with the distribution provisions set out in the said Resolution.
22. BYLAWS AND RULES FOR COMPETITIONS AND MATCHES
The Committee shall be empowered to make Bylaws and Rules for Competitions and matches to meet temporary emergencies or for any purpose for the well being of the Club and such Bylaws and Rules shall remain effective until repealed by the Committee or set aside by the members at a General Meeting.
23. LADIES SECTION
The Ladies of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain, Committee and Hon. Secretary, subject to the confirmation at the Annual General Meeting. Provided they are affiliated to the Ladies Golf Union they may arrange their own competitions and matches, but the Section and its finances shall be subject to the control of the Club Committee.
23.A JUNIOR SECTION
The Junior Members of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain, Committee and a Junior Leader may be appointed by the management committee, subject to confirmation at the Annual General Meeting. They may arrange their own competitions and matches but the Junior Section shall at all times be subject to the approval of the Club Committee. Junior members shall have voting powers only in respect of matters relating to the Junior Section.
23.B VETERANS SECTION
The Veteran Members of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain and Committee. They may arrange their own competitions and matches but the Veteran Section and its finances shall at all times be subject to the control of the Club Committee.
24. CONDUCT OF MEMBERS ON THE GOLF COURSE
The Portsmouth Golf Course is the property of and under the jurisdiction of Glendale Golf.
No member of the Club shall have priority over non-members or casual players on the Golf Course and members must at all times strictly conform to the Rules of the Course and Bylaws as laid down by Glendale from time to time.
25. RULES FOR GOLF COMPETITIONS AND MATCHES
Members shall comply at all times with the Competition Rules passed from time to time by the Management Committee.
26. COMPLAINTS/DISCIPLINARY PROCEDURE
26.A Any complaint shall be made in writing to the Secretary who shall forthwith send a copy of such complaint to all persons complained against and to the Complaints Committee and shall convene a meeting of the Complaints Committee at the earliest convenient date.
26.B The Complaints Committee shall consist of the Captain, Vice Captain and the Immediate Past Club Captain, with the power to co-opt two other Members of the Committee at their discretion.
26.C The Complaints Committee shall have the power to reprimand, suspend, expel from the Club or impose any other form of restriction of club privileges which they consider appropriate any member who infringes any Rule or Bylaw of the Club or whose conduct shall in their opinion be prejudicial to the character or interest of the Club or whose conduct is likely to endanger the welfare, unanimity or good order of the Club.
26.D In all cases any complaint or complaints against a member shall be considered by the complaints Committee at their next regular meeting or at an emergency meeting convened as aforesaid for the purpose and the Complaints Committee shall be in power to require the member concerned to withdraw from the facilities of membership upon receipt of a Notice summoning them to appear before it until the date of the meeting to which they shall be summoned.
26.E If the Complaints Committee are of the opinion that the complaint or complaints do not warrant them summoning such member to appear before them, such member and the complainant shall be notified to this effect.
26.F If the Complaints Committee are of the opinion that the breach or breaches of Rules complained of against a member does warrant them being summoned to appear before the Complaints Committee, at least seven clear days notice in writing shall be given by the Secretary to the member of being so summoned and the notice shall contain a statement detailing the breach or breaches of Rules complained of.
26.G No member shall be reprimanded, suspended, expelled or have his privileges restricted save as provided for in sub-paragraph (c) hereof without being first summoned before the Complaints Committee and full opportunity afforded him to defend himself.
Should a member fail to appear before the Complaints Committee having given no prior reasonable explanation for their failure so to do, the case will proceed and be dealt with by the Complaints Committee in their absence.
26.H Any appeal against the decision of the Complaints Committee as aforesaid shall be made to the Committee and shall be in writing to the Secretary within 30 days from the date of the Complaints Committee’s decision and such appeal shall contain a statement detailing the grounds of appeal. An appeal as aforesaid shall be heard at the next regular meeting of the Committee or at an emergency meeting convened for the purpose and the decision of the Committee shall be final and binding.
At the hearing of the appeal voting shall take place by secret ballot and any resolution shall require a two thirds majority of the members present and voting. From the date of lodging the appeal as aforesaid until the same is determined, the Appellant shall have full facilities of membership reinstated.
26.I The Captain shall be the Chairman of the Complaints Committee and in his absence the Complaints Committee shall at each Meeting elect the Vice-Captain as Chairman, who in the event of an equality of votes shall have a second or casting vote.
26.J The Quorum required at a meeting of the Complaints Committee shall be two of the nominated three as allowed for in para 26.2.
PORTSMOUTH GOLF CLUB
BYELAWS AND RULES FOR COMPETITION AND MATCHES
The Committee shall be empowered to make Bylaws and Rules for Competitions and matches, for any purpose for the well being of the Club or to deal with temporary situations and such Bylaws and Rules shall remain effective until repealed by the Committee or set aside by the members of a General Meeting.
Portsmouth Golf Course is the property of and under the jurisdiction of Glendale Golf. No member of the club shall have priority over non members or casual players on the Golf Course, except in the block booking and members shall at all times strictly conform to the Rules of the Course and Byelaws as laid down by Glendale Golf from time to time.
No member shall play the course unless they are in possession of a valid ticket as issued by the course management authority.
The competition committee will settle any disputes arising in competitions and their decision will be final.
Within these rules where the context so requires the masculine gender shall include the feminine and the singular shall include the plural.
1. All Club competitions shall be played at Portsmouth Golf Course, from the Medal tees, as defined by the course management authority. All golf other than official club competitions will be played from the designated tee of the day.
2. Competitors enter all competitions on the understanding that they submit themselves to the Rules of Portsmouth Golf Club, the Competition Rules and the Rules of Golf.
(a) The Rules of the Game of Golf as they may be fixed from time to time by the Royal and Ancient Golf Club of St Andrews shall be the Rules of Golf of the Portsmouth Golf Club, except as specially provided for in the Local Rules of the Club.
(b) No member may compete in any competition unless he or she has previously paid his or her Club Subscription, Competition Entrance Fee and if desirous of entering it, the Sweepstake in connection with the Competition. The member shall enter his name in the competition book before playing. Penalty for failure to comply with this rule: Disqualification
No facility exists for giving change if a competitor pays in excess of the required entry fee and sweeps.
(c) Competitions shall be held at such times and under such conditions as the Committee may determine.
(d) No member can enter Club Competitions without a Portsmouth Golf Club Handicap, except a Club ‘Open’ Competition when he must use his lowest Club Handicap. EXCEPTION:
New Members awaiting award of a handicap may enter competitions providing they pay the appropriate competition entry fee, comply with the competition rules, play off scratch and submit that card for handicap assessment.
(e) Members shall play with or against only bona fide fellow competitors, who are bone fide members of Portsmouth Golf Club except as follows: - In Open competitions players from affiliated clubs other than Portsmouth Golf Club may play having fulfilled the entry requirements and produced acceptable evidence of a current handicap. The Committee may appoint a marker who is not in the competition to mark the card of other members (Single or Pair of players).
(f) Members desiring a Handicap must submit a Minimum of Three completed medal score cards of Golf, played over the Portsmouth Golf Course, duly signed by himself and a marker, who must also be a member of the Portsmouth Golf Club. Two score cards may be marked and signed by a Non-handicapped member but one score card must be marked and signed by a member with a Portsmouth Golf Club Handicap. Ladies should refer to their handicap rulings on the last page of these rules.
(g) The Handicap Committee may request additional cards to be submitted before awarding a Handicap.
Members are reminded that under the SSS Handicapping Scheme all handicaps must be earned.
(h) Lady Members are subject to the Rulings of England Golf and are subject to these rules as applicable and to the specific rules shown on the last page of these rules. Appendix A.
(i) Members who belong to other affiliated Golf Clubs may be awarded a Handicap on the production of a certificate of their lowest current Handicap signed by the Secretary of that Club, providing that the handicap is current and conforms to the C.O.N.G.U. 1983 SSC scheme and as subsequently amended.
(j) Members must notify the Secretary if:
They have a lower Handicap at any other club or receive at any time any alteration in their Handicap at a Club other than Portsmouth Golf Club.
Under the S S S 1983 Scheme, any player who is a member of more than one club, must inform all those clubs as to which club is his home club and which will be his handicap authority.
(k) The Committee has full power at any time to fix or revise a Members Handicap, in line with the Rules of the 1983 Standard Scratch Scheme.
(l) Score Cards as issued by the Club must be used for all competitions and must be handed in as arranged by the Competition Secretary immediately on completion of the round. The time limit for handing in cards in a Competition is half an hour after sunset unless otherwise specially specified.
All score cards in all competitions must be returned regardless as to whether the round has been completed or not. This is a requirement of the 1983 Standard Scratch Scheme.
Penalty for no card returned: Disqualification and Barred from entering the next weekend competition and any midweek competition that is played during that period. Members so excluded will be shown in the competition against the result of the competition where no card was returned.
(m) Starting times as may be allocated by the Committee shall be strictly adhered to.
(n) Ties in Cup (or Trophy) Competitions must be replayed within 14 days of the notice being posted announcing a tie.
Competitors who have tied must play together. In the event of an odd competitor or pair, a marker who has, prior to play, been approved by the competition committee or their delegate will accompany the player or pair.
Ties in other 18 hole Competitions will be decided on the net score of the last 9 holes, or, if necessary the last 6 holes, the last 3 holes and then hole by hole.
Ties for 36 hole Competitions will be decided on the last 18 holes, or, if necessary the last 12 holes, or the last 6 holes, then hole by hole.
Count backs in all cases will be nett over the last nine or eighteen holes when applicable, then based on gross scores when counting blocks of three on front nine or single holes.
In all cup competitions a handicap limit of 24 will apply.
In single competitions played under the 20-handicap rule members with a higher handicap may enter but must play from the maximum of 20.
In foursomes / greensomes played under the 20 handicap rule, the combined handicap limit is 40. Members with a combined total of more than 40 may play but must play to the maximum of 40. (Maximum of 20 per player.)
(o) Prizes for Competitions may be issued in the form of Vouchers. Whilst not confining the use of a voucher to any particular establishments, the Club will not pay for the purchases of consumable stores or for the paying-off of accounts etc. Vouchers and sweeps are held for a period of three months from the date of the event. If still unclaimed at that time those unclaimed winnings will revert to club funds, through the appropriate competition account.
From 1st April 2013, Vouchers once issued are valid for a period of six months, after which they are invalid and will not be exchanged.
(p) A competition shall be declared VOID if the total entries (as defined by the Competition viz., Singles, Pairs etc) be less than 8 in number. Competition entry fees and Sweepstakes paid shall be returned or credited.
(q) In single Medal and Stableford competitions held over more than one day, any member who has already entered and played in that competition may subsequently act as a marker for another member entering that competition on a later day. Having already entered that competition, the marker cannot make an additional entry to that competition, regardless of any circumstances occurring during the original round.
This rule does not absolve the member/members, playing that competition with a marker, as allowed for above, from the strict rules relating to stroke play being played in conjunction with match play (Rule of Golf 33) or any other Rule of Golf or Rules of Competition or Rules of Portsmouth Golf Club as laid down and amended from time to time.
(r) In club cup competitions where ladies are allowed to enter, they will play from their own tees and use their own score cards, par and standard scratch. An adjustment will be made to the Ladies handicap to allow for the difference in SSS, i.e +1 in Strokeplay and -2 in Stableford.These adjustments are to be made to handicaps before any competition allowance is made e.g ¾ etc.
3. ENTRY FEES, SWEEPS AND CONDITIONS (All Competitions)
Entry Fee £1.00 (60p Club Funds, 40p Voucher)
Optional Event Sweep £1.00. 50% Nett Winner, 25% Each Runner Up and Scratch.
10p per £1.00 sweep entry is deducted for the Hole in One Fund or the Junior Golf Fund whichever is presently designated by the Committee. A list of the designated competitions qualifying for the Hole-in-one payout will be as determined by the Committee from time to time.
In Cup Competitions, the winner will have a deduction of a maximum of £12.50 made from the voucher. This amount will be held in credit for that member and will be used to cover part of the cost of the ticket price for the Presentation Dinner Dance. The credit will revert to the Mens competition account in the event that that member does not attend the presentation.
In cup competitions it is a condition that members must have returned a minimum of four score cards in qualifying competitions from in the previous 12-month period. Members who have not submitted the requisite number of cards cannot win that cup competition but may enter and use that card as a qualifying card.
Two's Sweep £1.00
Competitors may enter the “two’s” sweep as an option. The entry must be shown in the competition book and on the card. Any two scored must be clearly marked before the return of the card. Any two scored on a no return card will only stand providing the two was scored on a hole prior to the no return hole.
The twos sweep will be shared equally between all the twos returned in that competition. In the event that no two's are returned that weeks sweep will be carried forward to the next appropriate competition.
Entry into the Sweeps is restricted to members above the age of 18.
Some sponsored competitions may have an entry fee greater than the above, and may have other restrictions on entry by age or handicap.
(a) Handicaps for all Home Competitions will be as posted on the day of play.
(b) Competitors name, date, name of competition, handicap and entry sheet number must be entered on score card, in the boxes provided on the top portion of the card.
(c) Only gross scores relevant to that competition shall be entered on the card, in respect of that competitor, together with the marker’s score if the marker chooses to do so.
4. MONTHLY MEDAL COMPETITION
This will be played in two divisions of 0 - 14 and 15 - 28, or as amended by the committee from time to time. It will be played over 3 days, Friday, Saturday and Sunday. Competitors are only allowed to enter on one occasion only over the three-day period, but may act as a marker for another competitor in that competition, subsequent to the completion of their own round.
5. Junior Members Status
(a) Junior Members may play in any Club Monthly Medal Competition providing they are in possession of a Club Handicap of 24 or less. They may not enter with a higher handicap and play off the lower handicap
(b) Junior Members may play in any Senior Club Cup Competition providing they are in possession of a Club Handicap of 16 or less. They may not enter with a higher handicap and play off the lower handicap.
At all times they must be partnered by or play against a Senior Member.
(c) In all cases, Junior members playing in any Senior Club Event must have entered and played in the previous Junior Medal and/or Junior Cup Competition.
6. Club Championship SEE SEPARATE DETAILS
7. Members in debt to the Club are automatically banned from entering any competitions until the debt is paid. A list of those members will be posted either in the competition book or on the notice board.
8. All competitions may start from the tenth tee providing it is allowed by the Professional Shop.
9. 36-Hole Competitions - First Round Cards MUST be handed in BEFORE the commencement of the second round.
10. KNOCK OUT COMPETITIONS & WINTER LEAGUE (Match Play)
Players/Pairs who include their names in any competition entry list must pay their fees by the closing date. Non Payment will result in that member being excluded from the draw for that competition.
All competitors in knock out competitions/winter league must play their matches by the closing date for each round or on the stipulated date as appropriate. Failure to comply with this rule will result in disqualification. It will be the responsibility of both players/pairs to contact the other player/pair to arrange the tie.
The position of any competitor’s name on the draw sheet whether above or below his opponent does not imply that the top named player has any more responsibility for arranging the match than his opponent.
Results must be posted on the correct sheets for that round/match by the closing date. Penalty: Disqualification for both players/Pairs.
(a)Entry lists for Knock Out Competitions will be posted in the Club Room in advance of the event, except in some competitions where the competition results in a number of players qualifying for subsequent match play stages.
(b) Only members whose name is on the entry sheet and who have paid their entry fee by the closing date will be included in the draw.
(c) The draw will be a random draw, except for the Scratch Knock Out Cup, which will be seeded.
(d) The draw will show fixed dates for the completion of each round and except for course closures, no extensions to the closing dates will be allowed.
(e) At the end of the last day for each round where no result has been posted on the draw sheet, both players/pairs will be disqualified from the competition.
Player/pairs are asked to put their telephone numbers on the draw sheet to help with the arranging of fixtures, and if not included the committee will post telephone numbers on that list.
(f) Once the closing date is reached and the draw is posted, no amendments can be made. Knock Out Competitions are self-regulating.
Only in the event of a dispute on the Rules of Golf or if a Player/Pair are unable to make contact with the opposition should any reference need to be made to the Competition Sub-Committee.
(g) All Players/Pairs should make contact at an early stage in the time allowed for that round, to allow as much time as possible to arrange the tie.
(h) All Knock Out finals shall be played over 36 Holes, in one day.
(i) In match play competitions which continue beyond the 18th hole, the stroke allowance against any hole played shall remain effective in sequence as per the course score card. Any extra sudden death holes must start at the first hole
11. National Competitions
(a) Qualifying Competitions for National Competitions will be held throughout the calendar year.
(b) Full details of each competition will be posted on the club noticeboard outlining, competition rules, dates,location and the cost to members of each subsequent round in advance of each qualifying competition.
(c) Each Organising body will advise Portsmouth Golf Club of the number of quafiers for each event.
(d) Members who qualify for subsequent rounds will be notified and each member must indicate whether they are available to attend the next round.
(e) Green Fee Payments for each qualifiers must be given to the Secretary before their details will be submitted to the organising body as a qualifier.
(f) Should an individual not be available to attend any subsequent round, the place will be offered to the next best scorer in the qualifying competition.
12. LOCAL RULES FOR COMPETITIONS, NOW
INCORPORATED INTO COMPETITION RULES
(a) All new growth with white banding or white tape - take relief without penalty.
(b) The shingle soakaway and patio to the South and West of the Club Room inside the line of posts and chains, is out of bounds.
(c) Reportable incidents, occurring during Competitions must be reported on completion of the Round, in writing, to the Secretary, or Competition Sec, but no later than the completion of the Competition.
(d) Old putting holes on Greens, which interfere with the player’s line: Relief may be taken. Lift and place, not nearer the hole.
(e) All man made paths and newly turfed areas are deemed ground under repair, as are all temporary greens and grass tees when not in play.
(f) Preferred Lies, when in play - mark, lift, clean and replace within 6", not nearer the hole, on any closely mown area through the Green. Once placed, the ball is in play.
Also, when Preferred lies are in play, a ball embedded in it’s own pitch mark, (anywhere on the course, except in a hazard), may be marked, lifted and cleaned without penalty, and dropped as near as possible to where it originally lay, but not nearer the hole.
When Preferred Lies are not in play, members in competition whose ball lies in any drainage channel or on any closely mown area may, with his fellow competitors agreement, take relief by means of lifting and dropping as near as possible to the place where the ball lay but not nearer the hole.
(g) Players should note that it is a Rule of Golf that stroke play and match play are different forms of competition and must not be played simultaneously. PENALTY - DISQUALIFICATION.
The normal Rule of Golf, which allows stroke play before match play on the same day on that course, remains in force.
(h) The fence between the fifteenth tee and the fourteenth hole is an immovable obstruction. Rule 24.2.
If the fence interferes with your stance or your swing, you may obtain relief of ONE club length without penalty to a point on the course, which is nearest to where the ball lies.
(i) Hole 12 A. Hole 12 A is an integral part of the course. When not in play, players may not use it as a practice hole, any competitor playing it as a practice hole prior to entering a stroke play competition will be disqualified.
(j) Immovable Obstructions. All course signage, Ball washers, the tee marker plates and their mountings on or near the teeing areas, the fence between the 1st & 3rd holes, and the gas tanks forward of the 12th Tee, but not the surrounding vegetation, are immovable obstructions (Rule 24.2)
13. COURSE/PAVILION RULES/CLUB ROOM RULES
(a) Shirts will be worn at all times, both on the Course and in the pavilion.
(b) Members, who enter their and their guest’s names for an event, be it a competition or a social event have entered into a commitment with Portsmouth Golf Club. Subsequent withdrawal, after the closing date, does not remove that member’s financial obligation to pay in full.
(c) All Golf equipment or Golf shoes, studded or otherwise, are strictly forbidden in the Club Room.
(d) Starting Times. Any member who obtains a starting time for subsequent resale to another member will be subject to disciplinary action.
(e) Use of Club Room. The overnight use of the Club Room is allowed but members are not allowed to use it as a sleeping area. The use of Lilos, sleeping bags and items directly associated with normal sleeping arrangements is totally banned.
(f) Consumption of Food and Alcohol. Drink is only to be consumed during licensing hours and glasses must be returned to the bar area on the day of use. Food purchased in the restaurant is not to be brought to the Club Room for consumption.
(g) Members are expected to keep the Club Room tidy and use the refuse bins provided.
(h) Notice Boards are for Club Notices only. Members are not allowed to use them for promoting their own or their company's business without the agreement of the club. Any member found defacing notices will be subject to disciplinary action.
(i) Members are requested to respect the parking spaces reserved for the disabled andOfficers of the Club and to refrain from using them at all times.
(j) BLOCK BOOKING SYSTEM. There is a Members block booking system available on Tuesday,Wednesday and at the Weekend. There are rules associated with these arrangements and these are posted on the relevant Notice Boards. Members who fail to abide by the rules, will be excluded from using this facility.
The following will be the format and conditions for the Club Championship: -
1. (a) A Qualifying Medal over 18 holes will be played annually on alternate Saturdays & Sundays, on the date advised in the Fixture List.
1. (b) All competitors in the Club Championship qualifying round must have a minimum of four qualifying scores from other competitions, from the date of the previous club championship.
Subject to availability, the course will be booked from 7 a.m. to 11 a.m. and a list will be posted for members who wish to play within these times. Players may play outside those times, providing the last teeing off time is early enough to allow for the return of cards by the time notified on the entry list.
2. The qualifying competition will be played in Divisions as follows for the best nett scores
(a) 0 - 9 : (b) 10 - 18 : (c) 19 - 28
Each divisional winner with the best nett score will be awarded the Divisional plate, to hold for one year.
The competitor with the lowest Nett score may be nominated for an approved sponsored qualifier, as approved by the competition sub-committee.
3. (a) From this 18 hole qualifier, the defending Club Champion, with the 35 best Gross scores will qualify, with the first round Gross scores for the two final rounds, making a 54 hole Gross score Championship, which will be played on the first available Saturday and Sunday.
(b) The competitor with the best 54 hole gross score from these three rounds will be Club Champion.
(c) In the event of a tie, there will be a sudden death play off, starting at the Tenth Tee and will continue through the 11th, 15th and 16th holes until a winning medal score is achieved.
Tee bookings will be arranged for the 36 competitors.
4. Any player who qualifies and who does not play in the Final will be:
(a) excluded from the following year's club championship.
(b) excluded from any club competition or match for a period of 4 weeks following the club championship.
5. The list of qualifiers will be posted in the Club Room, Bar Area and Pro Shop, no later than the Monday following the qualifying round.
A list of 6 reserves will also be posted and these reserves will be guaranteed a game on the final days, even if all the qualifiers play in the final rounds.
6. The Presentation will be in the bar area of the Fairways Inn at the conclusion of the final round and the Divisional Players and Club Champion will be presented with their trophies at that time.
13. RULES WHICH ARE PARTICULAR FOR LADIES COMPETITIONS / HANDICAPS
(a) Ladies desiring a handicap must submit a minimum of 3 cards. These cards must be marked by a Portsmouth Member or may be marked by another player who is a member of a recognised golf club and has or has had an official handicap. The player and the marker must correctly sign cards. They must be dated and marked at the top “For Handicap”. If the marker belongs to another club, this must be stated together with the markers handicap and club. All cards must be played over Portsmouth Golf Course.
(b) In all Cup competitions and in the Ladies Championship, Ladies must have played a minimum of 3 England Golf Monthly Medals in the previous year. Anyone attaining a handicap in the current year will be exempt from this ruling but will need 3 England Golf monthly medal rounds in the current year to qualify for admission to these competitions in the following years.
(c) Ties in Cup competitions, except for the Noel Dutson Cup and Club Championship, will be decided on count back over the last 9 holes or the last 6, or 3 holes and then hole by hole if required. Ties in the Noel Dutson Cup and Club Championship will require a play off which must be replayed within 14 days of the notice being posted to announce a tie.
(c) In club competitions organised by the club competition committee where ladies are allowed to enter, ladies will play from their own tees, use their own score cards, par and standard scratch. They will receive courtesy shots equal to the difference in basic Mens standard scratch, prior to any adjustment to handicap allowance applicable to that competition. The card must be clearly marked “LADY” and the courtesy shots claimed shall be clearly indicated. In the case of nett competitions the returned score shall be the nett adjusted to the courtesy shot allowance.
(d) Ladies are reminded that their handicap is their responsibility. They must advise the Ladies Handicap Secretary of Portsmouth Golf Club of any change to their handicap. This applies when playing on another course, in which case the Secretary at that club must verify the card. This also applies to ladies who are members of other clubs and whose handicap records are maintained at a club other than Portsmouth Golf Club.
PLAYING OFF A WRONG HANDICAP WILL RESULT IN DISQUALIFICATION
(f) Ladies are reminded that they are subject to the Rulings of England Golf Association as in force from time to time. However they must comply with the local rules and byelaws as laid down by Portsmouth Golf Club from time to time, whose competition rules must be observed with the above exceptions.
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